About LCC
SEM plan

Purpose: The purpose of the Strategic Enrollment Committee is to make clearer choices about growth, define clear lines of responsibility for different aspects of the growth process, have a more precise and clear budgeting process, connect the budget, scheduling, staffing, and marketing processes, develop long-range planning for programs, space, etc., and put all resources to work.

SEM Recruitment Subcommittee

June 2023

  • Participated in All LCC Employee SEM Retreat in June 2023
  • Developed new activities for the next three years to support the overall goals of SEM
  • Department is working on New Student Orientation and Visit Days for Fall 2023

March 2023

  • Admissions staff has been on the road doing spring recruiting at high schools, college fairs, and career fairs
  • Continued work on reimagining Visit Days for the 2023-2024 academic year

December 2022

  • Had contact with 1,258 potential students during the Fall 2022 semester
  • 274% increase in contact cards from visits
  • Over 460 students signed up for the High School College Planning Conference on November 2nd, which will feature 37 universities and colleges.  Only 130 students attended last year.
  • Spring 2023 will focus on service area schools, schools with most contact cards, and schools with least contact cards
  • Visit Days are scheduled – Senior Day on February 23 and Junior Day on April 24
  • Asking committee to reimagine what visit days look like for the 2023-2024 academic year

September 2022

  • Focus on systematic approach to recruitment this year. 
  • Short term activities to increase LCC presence. 
  • Long term activities to improve the deliberate communication with perspective students.

June 2022

  • Admissions Office focus has been on tribal initiatives
    • Met with Quapaw tribe in person. Discussed options
    • Invite tribes to Cardinal Connect or a specific event
    • Going to gather contact information on students who have indicated an affiliation with a tribe on the admission’s application
    • Follow up with those tribes that haven’t responded
    • Creating web page for resources for students.
  • Admissions Staff attended high school award ceremonies in April and May
  • Personnel Changes in Admissions Office – new Director and new Recruiter. Looking at developing a Welcome Center area as well as systems for recruitment for Fall 2022

March 2022

  • Work is being completed on the short-term and long-term activities.

December 2021

  • The short-term and long-term activities were determined during the past quarter. They were as follows:
    • Increase LCC’s Presence
      • Develop social media content with approval of PR) – thought behind this is to brainstorm on some creative posts that would align with LCC’s brand that are timely
      • Break into the home-school student market
      • Research/learn more about the Native American Tribal benefits and how LCC build off of the resources available to this diverse population.
      • Begin asking all-campus for help on recruiting events that have scheduling conflicts on days when Melissa and Kylie are already scheduled to visit other places. (ie: P/T conferences, athletic events, special fairs)
    • Improve the deliberate communication with prospective students
      • Review current daily procedure in Admissions – look for issues or what can be added or changed.
      • Check into developing a virtual “campus tour” video

September 2021

  • During the August 2021 inservice, the Recruitment Subcommittee met to begin brainstorming short-term and long-term activities to support the goals of the SEM Plan. The committee will narrow down the activities and begin to implement them in the next quarter.

June 2021

  • After the All LCC presentations explaining Strategic Enrollment Management to the faculty and staff, employees volunteered to serve on the various subcommittees.
  • An initial Recruitment Subcommittee meeting was held in May to begin discussions. The subcommittee did meet a second time during the summer.
  • Some simple activities to help with SEM goal attainment were created for the start of the Fall 2021 semester, such as the “Ask Me – How Can I Help?” buttons for staff.

SEM Onboarding Subcommittee

June 2023

  • Participated in All LCC Employee SEM Retreat in June 2023
  • Developed new activities for the next three years to support the overall goals of SEM
  • Student panel advisor roundtable completed
  • Postcard developed to send to all enrolled students in August 2023

March 2023

  • Held roundtable/workshop on catalog changes as well as holds/overrides
  • Upcoming workshop is a student panel
  • Working to create a unified message in what goes out to students
  • Creating a postcard to go out in August
  • Plan to have an information table during the first week of classes in August
  • Working on a customer service training for employees that would be in person
  • Also working on an FAQ list for employees
  • Still working on Enroll Stage as a part of daily procedures in Jenzabar

December 2022

  • Held three advising roundtables in the fall.
  • Will hold one advising roundtable for all advisors in the spring and more focused efforts with general advisors otherwise
  • Working to look outside of advising for other onboarding activities – began flow chart of contact with students between acceptance and classes starting
  • Held two Student Lounge Takeovers in the fall – financial aid and textbook ordering
  • Will be working with Admissions on enhancing New Student Orientation for next fall

September 2022

  • Will continue roundtables.
  • Going to look at redefining goal of the committee and then activities.

June 2022

  • Two additional Advising Roundtables were held
    • April 12th, 2022 – Catalog Changes
    • May 3, 2022 – Kansas Works

March 2022

  • Two Advising Roundtables have taken place so far.
    • Two Advising Roundtables have taken place so far.
      • February 8, 2022 – Business Office and Financial Aid
      • March 8, 2022 – Case Management, Early Alert, and Tutoring
  • The Advising Flowchart is on hold as the college is reallocating resources to create an Advising Center with three staff members starting in Summer 2022.  Therefore, the Onboarding Committee is pausing this effort to involve the new staff in the process.

December 2021

  • The short-term and long-term activities were determined during the past quarter. They were as follows:
    • Develop and execute a monthly Advising Roundtable Event.
      • Develop schedule and topics to begin roundtables in February.
    • Develop an active advising “flowchart” for advisors.
      • Review past LCC resources.
      • Use LSU flowchart as an example.

September 2021

  • During the August 2021 inservice, the Onboarding Subcommittee met to begin brainstorming short-term and long-term activities to support the goals of the SEM Plan. The committee will narrow down the activities and begin to implement them in the next quarter.

June 2021

  • After the All LCC presentations explaining Strategic Enrollment Management to the faculty and staff, employees volunteered to serve on the various subcommittees.
  • An initial Onboarding Subcommittee meeting was held in May to begin discussions. The subcommittee did meet a second time during the summer.

SEM Subcommittee

June 2023

  • Participated in All LCC Employee SEM Retreat in June 2023
  • Developed new activities for the next three years to support the overall goals of SEM

March 2023

  • Mentoring project has halted due to a variety of issues
  • SEM retreat idea
    1. Developing through SEM Steering Committee for June 14-15
  • Have done a revamp of the high school student process
  • Need to look at RedZone
    1. Will it look different when we have J1
    2. Make changes now so we get a flow going and know what we want
    3. We can control presentation of the page, not the number of “clicks”

December 2022

  • Setting up transportation once a week to Walmart for Villas students
  • Looking into cooking classes for students using items that can be found in the pantry
  • Mentoring pilot is currently running
  • Staff working together to reach out to concurrent seniors with degree checks
  • Advising Director has been collecting information on withdraw reasons and will be discussing at subcommittee meeting.
  • Will continue to look at housing, RedZone, grades not being updated regularly, and other items of concern for students
  • Will work with other departments to host a Counselor Appreciation Day in the spring.

September 2022

  • Carrying over activity from previous year.

June 2022

  • Discussed enrollment issues at last meeting
  • Discussion on RedZone and how students learn to navigate. College Success and Orientation became part of the discussion, which may transfer to Onboarding
  • Mentorship Committee is laying groundwork to start in fall (small scale)

March 2022

  • Progress has been made on several of the activities of the subcommittee including the following:
    • 4 Week and 8 Week Early Alert Warnings completed
    • Could not add a question to the Student Satisfaction Inventory as needed due to using an outside vendor. Looking at another way to access information.
    • Fall 2022 schedule included the block scheduling changes
    • The college is reallocating money for an Advising Center including a Director of Advising and two general advisors. The new staff will be involved in the advising overhaul.
    • Mentorship Committee has been created and they are developing activities for Fall 2022

December 2021

  • The short-term and long-term activities were determined during the past quarter. They were as follows:
    • Generate Early Academic Warnings (Potentially at Weeks 4 and 12)
      • Completed. Will add an 8 Week Warning for Spring 2022.
    • Create more social interaction events that involve students and staff
      • Continue to use Spirit Squad for certain LCC events
      • Hold pep rallies
      • Lunchtime activities, games, and monthly events for students and staff to interact with one another at
    • Train faculty/staff on walking students to needed location (more proactive in assisting)
      • Inservice reinforcement (During the November Inservice Day, employees heard a keynote address on customer service)
      • Cardinal Excellence Awards for going the extra mile
    • Identify current retention issues (reasons why students are not staying) and see if we need to adjust current processes/procedures
      • Exit interview data
      • Add/Drop form data
      • Student survey information
    • Improve class offerings, days, times
      • Survey was completed during the fall semester.
      • Change for 2022-2023 to block scheduling, Monday/Wednesday and Tuesday/Thursday classes with Friday open
    • Advising Overhaul – develop an intrusive advising model with advisors/navigators
      • Research models to begin creation
    • Fix RedZone, add a mobile app
      • Review all student facing pages in RedZone
      • Work with other departments for possible upgrade
      • Add a mobile app
    • Additional housing for students
      • We have a no-compete clause with the Villas so we cannot secure additional housing
      • However, there is a housing insecurity issue developing so developing a committee to look at housing issues for all students is encouraged
    • Create cohorts/welcome culture for students as well as add staff mentors for students to help change the culture and help students make connections
      • Create mentorship committee who will develop activities
    • Financial Aid training for all staff to assist students better through the process
      • Originally planned for January 2022 but moved to August 2022

September 2021

  • During the August 2021 inservice, the Retention Subcommittee met to begin brainstorming short-term and long-term activities to support the goals of the SEM Plan. The committee will narrow down the activities and begin to implement them in the next quarter.

June 2021

  • After the All LCC presentations explaining Strategic Enrollment Management to the faculty and staff, employees volunteered to serve on the various subcommittees.
  • An initial Retention Subcommittee meeting was held in May to begin discussions.

SEM Completion Subcommittee

June 2023

  • Participated in All LCC Employee SEM Retreat in June 2023
  • Developed new activities for the next three years to support the overall goals of SEM
  • Held 2023 Commencement Ceremony

March 2023

  • Grad Night was somewhat successful – twenty to thirty students
  • Advising Worksheets have been updated with new Gen Ed Package
  • 177 students walking at commencement – similar to last year. Increase to 309 degrees and certificates to be awarded

December 2022

  • Developed a visual to show the pathway to graduation – will have a QR code on it.
  • “Tassel is worth the hassle” theme they are using on correspondence
  • Stressing to students that there is not a graduation fee
  • Worked with the Advising Center and provided older degree checks so they could reach out to those missing just a few hours. Have at least 3 students that may reenroll to finish classes.
  • Holding graduation information events on March 8th
  • Will be adjusting advising worksheets in the future
  • Approximately 40 December graduates

September 2022

  • Focus on simplifying graduation process for students and for advisors.

June 2022

  • Opt out vs Opt in update – 17 students didn’t respond to complete graduation paperwork, which is an increase (though the number of graduates also increased)

March 2022

  • Progress has been made on several of the activities of the subcommittee including the following:
    • Opt our process for graduation has been implemented
    • Subcommittee discussed several new communication options during January meeting

December 2021

  • The short-term and long-term activities were determined during the past quarter. They were as follows:
    • Allow students to opt out of graduation versus opting in
      • Implementing for May 2022 graduation
    • Create new and effective ways to communicate with graduates
    • Create a visual guide for the steps for attending graduation
    • Increase the number of students that complete a degree check
      • During the fall term, advisors and students will be notified once they are eligible to complete the degree check (students who will be enrolled in or have completed 42 hours towards their declared major)

September 2021

  • During the August 2021 inservice, the Completion Subcommittee met to begin brainstorming short-term and long-term activities to support the goals of the SEM Plan. The committee will narrow down the activities and begin to implement them in the next quarter.

June 2021

  • After the All LCC presentations explaining Strategic Enrollment Management to the faculty and staff, employees volunteered to serve on the various subcommittees.
  • An initial Completion Subcommittee meeting was held in May to begin discussions.