Emergency Response Plan

In the event of an Active Shooter event, all employees and students are authorized to enact ALICE (Alert, Lockdown, Inform, Counter, and Evacuate) survivability methods.

A majority of bomb threats are hoaxes and result in nothing more than a disruption of routine. However, there is always a chance that a threat may be authentic, and appropriate action must be taken in each case.

1. Upon receipt of a bomb threat, the person receiving the call should make every attempt to:
   1. Prolong the conversation as much as possible in order to gather information below.
   2. Identify background noises.
   3. Note distinguishing voice characteristics.
   4. Gather as much information as possible as to the description of the bomb.
   5. Determine the caller’s knowledge of the facility.
   6. DO NOT HANG UP THE PHONE. (Use another phone to call authorities.)
   7. DO NOT USE TWO-WAY RADIOS. They can trigger explosive devices.
   8. DO NOT USE CELL PHONES. They can trigger explosive devices.
2. The person receiving the call shall notify another employee. The other employee will immediately call 911 on a landline phone and then notify any member of the Emergency Response Team.
3. In the event of a bomb threat, a notification will be made and evacuation procedures will be followed.
4. The bomb can be almost anything, ranging from the most overt bundle of dynamite and a clock to a cleverly concealed, perfectly ordinary object like a briefcase, toolbox or piece of pipe. You will be looking for something that doesn’t belong.
5. If what appears to be a bomb is found, DO NOT TOUCH IT. Law enforcement authorities will take charge.
6. If the caller indicates a time the bomb is due to explode and the President determines the threat is valid, the standard fire evacuation procedure with possible modifications will be announced for evacuation of the facility.
7. Instructors will make sure that all students have left the classroom before leaving.
8. Evacuate personnel from the building to safe location.
9. After all students have been evacuated, Maintenance will lock the doors to the building and will not unlock them until the building is considered safe.
10. All information or news releases to the campus and/or general public will be through the College President or designee.

Bomb Threat Check list

Remember, your personal safety is of primary importance in any violent situation. Do not so anything that might jeopardize your safety or increase the risk or level of injury to yourself or others.

If you observe a violent act:

1. Call 911, then activate the Emergency Intercom if available.

If you are confronted by an irrational and/or aggressive individual:

1. If you feel your safety or the safety of others is in jeopardy, leave the area.

If leaving is not possible:

1. Listen to what the individual has to say.
2. Speak to him/her in a clear, quiet voice.
3. Explain that you are willing to help him/her.
4. Respect and do not crowd into his/her personal space.
5. Never argue with an irrational or aggressive individual.
6. To the extent possible, use logic and reason to calm the individual.
7. If necessary, contact Facilities – 620-820-1284, 620-232-4713, 620-778-2761.

Based on the recommendation of the College President or his designee a decision to close the campus or Cherokee Center will be make in cooperation with Administrative Staff and/or the Emergency Response Team.

All information or news releases to the campus and to the general public will be through the Public Relations Department.

Examples or emergency closing of the campus would be power outages, a bomb threat, or inclement weather.

If you observe violent behavior on campus, or if you hear or see something that makes you suspect violence is occurring, call 911, then activate the emergency intercom procedure and explain to the operator what is occurring in as much detail as possible.

The operator may initiate an emergency lockdown. If this occurs, all personnel will be instructed to lock the doors and move everyone away from the windows. If there are windows keep the blinds open. Classroom lights are to be left on. Emergency personnel will tell you when it is safe to leave your room. If you have further updates to report, please activate the emergency response system again.

EMERGENCY SERVICE
Ambulance Service	911
Fire Department	911
Police Department	911
Sheriff - Cherokee County	(620) 429-3992
Sheriff - Labette County	(620) 795-2565
Kansas Highway Patrol– Chanute	(620) 431-2100

UTILITIES
KGE Gas emergency	888-482-4950
Evergy	800-383-1183
City of Parsons, Water Emergencies after 5pm	620-421-7010 620-421-7060
Cherokee Center Rural Water District #5	620-249-7439

HOSPITALS
Labette Health	620-421-4881
Mercy (Pittsburg)	620-231-6100

System must remain operational. There must be power and network connectivity for the system to work.
PLEASE DO NOT UNPLUG THE UNIT.

Anyone can initiate the call system by pushing the “ Push to Talk” Button. (Do not hold it down.)

After a brief moment you can begin speaking. You will need to be sure to include your name, room number, and the emergency. If the operator does not hear you speak, they will ask you if there is an emergency.

You will get a response from the operator that your message was heard and understood, and what action has been taken. The line will remain open and recording until the instructor gives the all clear, or emergency personnel arrive.

1. System must remain operational. There must be power and network connectivity for the system to work. PLEASE DO NO UNPLUG THE UNIT.
2. Instructor can initiate the call system by pushing the "Push to Talk" button. (Do not hold it down).
3. After a brief moment you can begin speaking. You will need to be sure to include your name, room number and the emergency. If the Operator does not hear you speak he/she will ask you if there is an emergency.
4. You will get a response from the Operator that your message was heard and understood and what action has been taken. The line will remain open and recording until the instructor give the all clear, or emergency personnel arrive.

Special Notes - Always call 911 first!

• Please remember that if the system is initiated, and the operator does not hear a disturbance, the operator will initiate conversation.
• In the case of an emergency (such as a lockdown or evacuation), the operator may initiate the system.
• Tests of the system will be performed monthly.
• The operator will not determine if the situation is an emergency. If the system is initiated, it will be assumed to be an emergency with the need for off-campus assistance. If you do not want that assistance, the operator will discontinue the call and notify an administrator of the situation.
• The operator will only initiate Listen Mode in an emergency situation. When Listen Mode is activated, a light will come on the unit.
• All calls using the Emergency Intercom System will be recorded.
• Even if you have called 911, please activate the Emergency Intercom System also. This will allow the Emergency Response Team to go into action.

Hazardous Materials

A large, off campus, chemical spill becomes a danger because of toxic fumes. College officials will receive notification from emergency personnel if college evacuation is necessary.

If the college is downwind of a hazardous material spill, the following actions should be taken:

1. The president’s office or designee must be notified so that communications may be made.
2. Notify the LCC Emergency Response Team.
3. Emergency Response Team will use the Emergency Intercom System or other modes of communications for notification.
4. All doors, windows, and ventilation systems should be closed.
5. If necessary, evacuate students and staff to a safe location.

ON CAMPUS CHEMICAL SPILLS
MAJOR HAZARDOUS MATERIAL SPILL PROCEDURE

1. Evacuate the immediate area and alert others to do the same. If an injury has occurred, call 911. If you have bodily contact with the spilled material, remove any contaminated clothing immediately and flush affected areas of the body with water for a minimum of 15 minutes.
2. Once the area has been evacuated, call facilities at 620-820-1234 for further action steps. Provide: building, floor, room number, type of incident, name and approximate amount of chemical substance.
3. Notify administration and complete an Accident Report, if applicable. This form is available in Public Folders or the Human Resource office, Room SU207.
4. Do not return to are until instructed to do so by authorized personnel.

HAZARDOUS MATERIALS

(Usually less than 1 liter of material)
Call facilities for help with assessing the spill and cleaning it up.
Day facilities - 620-820-1284
Evening facilities - 620-778-2761
Cherokee Center Facilities - 620-232-4713

1. Use appropriate personal protective equipment.
2. Contain the spill.
3. Clean up the spill using clean-up materials specified for the chemical(s) spilled.
4. Dispose of contaminated spill material using the college’s hazardous waste management procedures.

HAZARDOUS MATERIALS INVENTORY AND SAFETY DATA SHEETS (SDS’s)

Know the location of SDS binder(s) in your work are. If you need help locating the binder, ask your supervisor or contact Facilities 620-820-1284, Main Campus, Room SU209. Before handling any potentially hazardous material, read and understand the SDS and product label, and follow special handling instructions to prevent chemical exposure and accidents. For more information on hazardous materials handling contact Facilities 620-820-1284.

Mail Handling Procedures

Awareness is the best precaution. The information below is offered to answer two of the most frequently asked questions about handling mail.

1. What should I do with a “suspect” letter or parcel?
   1. Call any member of the Emergency Response Team immediately, move away from the item and do not allow anyone to leave or enter the area.
2. What makes a letter or parcel “suspicious”?
   1. From someone unexpected or unknown
   2. To someone who no longer works at LCC
   3. Handwritten and no return address
   4. Return address does not match postmark or is not legitimate
   5. Possibly misspelled words, wrong title, title only
   6. Possibly a foreign postmark
   7. Lopsided, lumpy, bulky or rigid appearance
   8. Excessive tape or string or protruding wire(s)
   9. Unusual odors
   10. Unusual stains, discoloring, crystals or powder

The US Postal Service suggests:

1. Use an uncluttered surface for mail handling.
2. Scan thoroughly for “suspect” indicators before opening.
3. Wash your hands extensively after handling mail.

When the fire alarm sounds or you are asked to evacuate, leave the building immediately. Explanation, if needed, will be provided later.

Evacuation procedure for fire evacuation:

1. Evacuate the building.
2. Students take belongings with them, if situation permits.
3. Instructors will verify that students are out of the classroom before leaving.
4. Office supervisors are responsible for all employees in their work area.
5. During inclement weather, it may be necessary to move students to an alternate off-campus location. In these cases, the location will be communicated to you at the time of evacuation.
6. All information or news releases to the campus and/or the general public will be through the College President or designee.

Upon the discovery of fire or smoke, every person shall vacate the building by the shortest and safest route to the exterior. Once outside, employees and students will be notified by a staff member that it is safe to return to the building.

If the automatic alarm system has not sounded, the person who observed the fire will proceed to the nearest pull station and activate the alarm system, then call 911 or initiate the emergency intercom system.

Evacuation routes are posted in each classroom and office area.

In case of serious injury or illness on campus, the immediate concern is to aid the injured/sick employee or student.

1. In emergency situations, call 911 and activate the emergency intercom system if an emergency intercom system is readily available.
2. The president or designee will contact family members for serious life-threatening illness, injury or accidents.
3. The president or designee will notify the entire staff when appropriate.
4. All information or news releases to the campus and/or the general public will be through the College President or designee.

The procedures listed below should be used in the event of an emergency or interruption of service involving any of the following utilities:

Water and Electricity

Cherokee Center:

• During normal business hours, contact the front desk at 620-820-1096
• After normal business hours, contact:
  LCC Cherokee Facilities or Director of Facilities (see emergency contact card or flip charts)
  Rural Water #5 - 620-249-7439
  Westar Energy - 800-383-1183

Main Campus:

• During normal business hours, contact the Facilities Department 820-1235/820-1284 or the Business Office 820-1231
• After normal business hours, contact:
  LCC Custodian Supervisor (see emergency contact card or flip charts)
  City of Parsons Water - 620-421-7010 or after hour emergency 620-421-7060
  Westar Energy 800-383-1183

Gas

All individuals should immediately evacuate the building. While exiting the building, do not use telephones, electrical switches or any device that might trigger an explosion.

Cherokee Center:

• During normal business hours, contact the desk 620-820-1096. After normal business hours, contact Barry Seal 620-249-1604 or Kansas Gas 888-482-4950.

Main Campus

• During normal business hours, promptly contact the Facilities Department at 820-1235/820-1284 or the Business Office 620-820-1231 for assistance. After normal business hours, contact Robert Harris 620-778-2761 or Kansas Gas 888-482-4950.

Winter Storm Cancellation of Classes (Procedure 3.21)

When inclement weather or other situations threaten the normal schedule, listen to local radio and TV stations, see the website, email or wait for an automated emergency phone message regarding changes. If the radio/TV station, website, email or automated emergency message does not state that the campus has been closed, college operations will be held on the normal schedule and will be open normal business hours. Listen to local radio (KLKC, KKOW, KGGF, KSYN, KIND) and TV stations (KOAM/FOX, KSN and KODE) beginning at 6:15 a.m., or regarding evening/extension classes, 3:15 p.m., or check their website for school closing listings.

Tornado

Employees and students will be notified by college employees and/or emergency intercom system or possible approaching tornadoes. Instructors will verify students are out of the classroom before leaving. Students and staff will evacuate to the following locations:

CHEROKEE CENTER
Move to the storm shelter

MAIN BUILDING
First floor hallways

ANNEX
First floor Main Building or A104

STUDENT SUCCESS CENTER
First floor Main Building or A103

REES H. HUGHES ARTS & HUMANITIES BUILDING
Classroom H118 or 1st floor restrooms

ZETMEIR HEALTH SCIENCE BUILDING
1st floor restrooms or Main Building 1st floor

STUDENT UNION
Restrooms or Bird’s Nest (Bookstore)

MUSIC (1229) / TALENT SEARCH (1227) / PANTRY (1225)
Stay in the building away from windows.

ZETMEIR ATHLETIC FACILITY AND GYMNASIUM
Locker rooms

WORKFORCE AND ALLIED HEALTH / 1401 MAIN
If time permits, move to the 1st floor of the Main Building.
If not, move to the restrooms.

LIBRARY
Restroom or vault

CARDINAL EVENT CENTER \ 1306 MAIN
Restrooms

WORKFORCE TRAINING CENTER \ FLYNN DRIVE
Move to outside storm shelter